EventRCSW

45th Annual Pacific Northwest Regional Respiratory Care Conference and Scientific Assembly – Vendor Prospectus

Get Ready for Spokane April 15 – 17th 2018

Present your message and product to over 400 respiratory therapists,
registered nurses, physicians, and department managers!
What makes the RCSW conference so great?

  • Critical care workshop: Interactive Mechanical Ventilation Simulation

  • Specialty sessions covering acute care, diagnostics, neonatal and pediatrics

  • Over 30 unique presentations in all specialty areas

  • Daily key note speakers on critical care and emerging topics in respiratory care

  • Vendor hall with 60 + exhibitors with the latest critical care and respiratory therapy technology

  • Opening Reception: wine, beer, and hors d’oeuvre with live music in the vendor hall Sunday evening

  • Monday evening sputum bowl competition with audience participation…Roaring 20’s!

  • RCSW management section meeting

  • Pulmonary Diagnostic session Sunday April 15

  • Perinatal-Pediatrics session Monday April 16

  • 20 AARC Category I CRCE CEU’s pending

Speaker Sponsorship

Full Speaker Sponsorship:

Sponsor is responsible for organizing and coordinating the event
with the speaker. Also, the sponsor is responsible for paying the speaker honoraria ($450),
accommodation, and travel for the speaker.

Sponsorship includes:

  • Exposure/Recognition in the final RCSW conference program
  • Recognition on signage outside meeting room
  • Digital recognition on RCSW.org and the RCSW Facebook page
  • Vendor display booth in the bio-medical pavilion

Sponsorship Rate: $450 speaker honoraria, speaker travel and accommodations

 

Speaker Honoraria Only:

Sponsor is responsible for paying the speaker honoraria ($450).

Sponsorship includes:

  • Exposure/Recognition in the final RCSW conference program
  • Recognition on signage outside meeting room
  • Digital recognition on RCSW.org and the RCSW Facebook page

Sponsorship Rate: $450 speaker honoraria

 

Amenities Sponsorship

Sunday night bio-medical exhibit hall wine, beer and cheese reception host

Sponsorship includes:

  • Exposure and recognition in the RCSW digital and print conference program (“Wine and cheese reception hosted by….”)
  • Signage at reception entrance and cash bars
  • Digital recognition on RCSW.org and Facebook

Sponsorship Rate: $1500 (2 available)

Monday lunch in the bio-medical exhibit hall

Sponsorship includes:

• Exposure and recognition in the RCSW digital and print conference program
• Signage at the Monday buffet line (“Food provided by…”)
• Digital recognition on RCSW.org and Facebook

Sponsorship Rate: $1500 (2 available)

Monday night sputum bowl competition host

Sponsorship includes:

• Exposure and recognition in the RCSW digital and print conference program (“Sputum Bowl hosted by….”)
• Signage at reception entrance and cash bars
• Digital recognition on RCSW.org and Facebook

Sponsorship Rate: $1500 (2 available)

Sunday, Monday, and Tuesday Morning Coffee

Sponsorship includes:

• Signage at coffee serving tables
• Digital recognition on RCSW.org and Facebook

Sponsorship Rate: $600 (3 available)

Sponsorship Coordinator

Christian Striggow

Speaker and Amenities Sponsorship Registration – 2018 RCSW Conference

 

Diagnostic Section Sponsorship

Diagnostic Sponsorship:

For the 14th year in a row the Diagnostic Section is providing a great opportunity for Diagnostic Technologists to come together for specific educational content and networking.

Sponsorship includes:

  • Exposure/Recognition in the final RCSW conference program
  • Recognition on signage outside meeting room
  • Digital recognition on RCSW.org and the RCSW Facebook page

Sponsorship Rate: $825

Diagnostic Section Sponsorship Registration – 2018 RCSW Conference

 

Breakfast, Lunch, or Dinner Symposium

Symposiums provide your company the opportunity to present your message and product to a targeted audience. All coordination of catering, conference rooms, resort amenities, audio-visual, and more will be provided by the RCSW (see below). Sponsor is responsible for identifying a speaker and coordinating the event with the speaker. The sponsor must also provide any honoraria, accommodation and travel necessary for the speaker. Any print materials needed for the symposium will be provided by the sponsor, except for advertising (see below).

Sponsorship includes:

  • Plated breakfast, lunch, or dinner, or buffet style meal for up to 25-30 attendees (catering is coordinated by RCSW staff in conjunction with vendor representative)
  • Cash bar, or ticketed bar staffed by NQR bartender
  • Standard audio-visual (projector, screen, mic, and laptop if needed)
  • Room set up and breakdown
  • Digital marketing (Facebook, rcsw.org, and email)
  • Online and on-site registration for the symposium is provided by the RCSW
  • Signage at the symposium, and in the conference hall
  • Exposure and advertising in the RCSW online and print programs

Sponsorship Rate: $600 (plus total cost of food and drinks)

Symposium Coordinator

Christian Striggow

Symposium Event Room Registration – 2018 RCSW Conference

 

Program Advertising

This year we are providing an opportunity for companies and organizations to share advertising materials at the RCSW 45th Annual Pacific Northwest Regional Respiratory Care Conference.

  • All participants of the conference receive a conference program. Your advertising material can be included in the conference program.
  • The fee for this service is $200. Payment is due prior to April 1, 2018 and should accompany the advertising material you would like added to the conference program.
  • The vendor must supply all advertising material. Advertisements are limited to single sheet measuring not more than 8.5 x 11 inches.
  • We request a minimum of 500 sheets of advertisement.

Sponsorship Rate: $200
Delivery Deadline: Advertising material and fee must be delivered to the exhibit chairman no later than April 1, 2018.

Exhibitor Coordinators

Gary Adolfson

Joel Ray

Additional Signage Options

Registration Kick Panels

  • Your sponsorship and booth number will be visible as attendees arrive to pick up registration materials.
    Dimensions: 16”x16”

Sponsorship Rate: $200 (8 available)

 

Freestanding Signs (Shared)

  • These highly visible freestanding display panels will be placed in strategic locations in the main concourse and in session hallways. RCSW Logo displayed on bottom half of sign.
  • Dimensions: 31.5”x70.5” (31.5”x35” – top)

Sponsorship Rate: $300

 

 

 

Freestanding Signs

  • These highly visible freestanding advertising display panels will be placed in strategic locations in the main concourse and in session hallways.
  • Dimensions: 31.5”x70.5”

Sponsorship Rate: $400

Deadline for signage graphics and received payment will be 4 weeks before the conference (3/19/2017). Please send an electronic PDF or PNG file with dimensions of around a ¼ the size of the final size to: technology.officer@rcsw.online.

Signage Coordinator

Christopher Teegardin

Signage and Program Sponsorship Registration – 2018 RCSW Conference

 

 

Bio-medical Exhibit Hall Booth

Exhibit hall booth:

Sponsorship includes:

  • 8’ x 10’ booth in the exhibit hall
  • Side and back draping
  • Overhead lighting
  • Table draping
  • Power supply
  • Two exhibitors (additional exhibitors $50/each)

Sponsorship Rate: $750

Scheduled exhibit days and times:

Sunday April 15

  • 5:30 pm to 9 pm: wine, beer, cheese and live music social

Monday April 16

  • 7:00 am to 8:30 am: continental breakfast buffet
  • 10:00 am: morning break
  • 11:45 to 1:30 pm: lunch buffet

 

EXHIBIT SETUP AND TAKE DOWN:

Booth set up begins on Sunday, April 15th after 1200 NOON. Contact the exhibit chairman if you have any questions at set up time. Booth take down can occur after 1:30 pm on Monday, April 16th.

EXHIBIT RULES:

  1. All booth space will be assigned on a first come, first serve basis.
  2. No booth space will be reserved until this contract is acknowledged/agreed to, and payment has been received.
  3. Security will be provided while the exhibit area is closed. The RCSW is not responsible for lost or damaged merchandise during the extent of this seminar.
  4. The exhibit chairman will mediate all disputes.
  5. All of the exhibitors’ activities must be kept within the area they have contracted.
  6. Subletting or sharing an exhibit space will not be permitted.
  7. All exhibitors must wear their RCSW name badge to be admitted into the Exhibit Hall.
  8. CEU’s will not be awarded to any representative unless registered separately as a
    conference attendee.

SHIPPING EQUIPMENT:

Exhibit displays and equipment can be shipped to LCD Exposition Services for delivery to Northern Quest Resort. Advanced shipments can begin arriving 30 days prior to the show. LCD will transport your equipment and/or display to the exhibit site and have it ready at your booth. For other exhibit needs, please contact Patti Dickson at  pattid@lcdexpo.com

Shipping Address:

LCD Exposition Services
220 E Augusta Avenue
Spokane, WA 99207
(509) 325-9656

Make all checks payable to: Respiratory Care Society of Washington
TAX ID # 23-7317847

Exhibitor Coordinators

Gary Adolfson

Joel Ray

 

Exhibit Booth Registration 100-207 – 2018 RCSW Conference

Exhibit Booth Registration 208-403 – 2018 RCSW Conference

Exhibit Booth Registration 404-612 – 2018 RCSW Conference

 

 

Bio-medical Exhibit Hall Booth Representative

  • Each Exhibit hall booth sponsorship includes two exhibitors at no additional cost – Register as “Exhibitor”
  • Any additional exhibitors are at a fee of $5o each – Register as “Exhibitor – Additional”
  • ALL Exhibit representatives must be registered as exhibitors
  • Booth registrant will have to also register as an exhibitor if they plan to be an onsite representative
  • CEU’s will not be awarded to any representative unless registered separately as a
    conference attendee.

Exhibitor Representative Registration – 2018 RCSW Conference

 

CONVENTION SITE:

 

 

 

    Northern Quest Resort
    100 N Hayford Rd, Airway Heights, WA 99001
    Venue Phone: 866.674.2961
    Venue Website: https://northernquest.com/


ACCOMMODATIONS:

The Respiratory Care Society of Washington is excited to have you participate at our meeting this year. We have rooms reserved at Northern Quest for all conference attendees.
Room rates are:
Saturday Night $179
Sunday and Monday Night $124
0% State Sales Tax, $2 per room night Tourism Promotion Assessment (TPA), and a 1.9% City of Airway Heights lodging fee
To make a reservation, please call the hotel directly at (877) 871-6772.
Reservations can also be made online
When making your reservation, ask for the group rate for the Respiratory Care Society of Washington (RCSW).
Please make your reservations before Friday, March 23rd, 2017. Room rates are not guaranteed after this date.